BYLAWS FOR PRESCOTT CLASSICAL ACADEMY (PCA)

Article 1 – Name, Purpose, Location

The name of this organization shall be Prescott Classical Academy (PCA).
PCA is organized exclusively for charitable, religious and educational purposes including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future federal tax code. The corporation does not contemplate pecuniary gain or profit, incidental or otherwise.
The mission of PCA is to cultivate knowledge, understanding and wisdom in the hearts and minds of our students through classical home education and biblical Christian community.
The principal office location of PCA shall be located in Yavapai County in the State of Arizona. The organization may have any number of offices at such places as The Board may determine.

Article 2 – Statement of Faith

Read our Statement of Faith.

Article 3 - Membership

Members must be legally homeschooling in the state of Arizona.
Prospective new members must complete a PCA Registration form and interview with a Board member.
The Board shall vote on all new member applications.
Members must be able to fulfill the parent/guardian responsibilities.
Members must agree that while they are at PCA events, including on the PCA website, email list, or Facebook page, they will not make statements or engage in conduct opposing the Statement of Faith, the Mission Statement, or the Statement of Belief Regarding Marriage, Family, and Human Sexuality.
Adult Members (parent/legal guardian) each school year must agree to and pass a background check paid for by the applicant.
To show consistency, PCA will require a background check for all adult members regardless of any prior background check through a different organization.
Any adult visiting or helping a member family who will be on campus more than three times per year will be subject to a background check.

Article 4 – Scholarships

The Board may set up a scholarship fund and designate donated monies to this fund as it deems appropriate.
Member families may submit an Application for Financial Scholarship form. Scholarships will be awarded based on available funds and at the sole discretion of The Board.

Article 5 – Meetings

The date of the regular annual meeting shall be determined by the Board who will also set the time and place.
Regular meetings of the Board may be held at such place and time as shall be designated by the standing resolution of the Board.
The Board shall meet at least once per year at an agreed upon time and location.
All Board meetings shall be closed.

Article 6 – Executive Board

The business of the organization shall be managed by an Executive Board (The Board) comprised of at least three and no more than five board members. The Board is responsible for maintaining the overall policy and direction of the organization. The Board shall delegate responsibility of day-to-day operations to the Academy Day Director(s) and appropriate committee chairs overseen by The Board. Board members shall receive no compensation (other than reasonable reimbursement expenses) for their service on The Board.
In order to be eligible to serve as a member on The Board, the individual must be at least 18 years of age. Members may be elected at any board meeting by a majority vote of The Board.
The Board shall meet at least once per year at an agreed upon time and location.
All board members shall serve for a minimum of one year (July 1st - June 31st), otherwise in perpetuity.
Any board member may resign at any time by giving notice to the organization.
In the event of a vacancy on The Board (including situations where the number of board members has been deemed necessary to increase), The Board shall fill the vacancy based on recommendations of The Board.
The Board may fill vacancies due to resignation, death, or removal of a board member or may appoint a new member to fill a previously unfilled board position, subject to the maximum number of members under these Bylaws.
Vacancies in The Board due to resignation, death, or removal shall be filled by the The Board for the balance of the term of the member being replaced.
A board member may be removed by majority vote of The Board, if:
The Board member is absent and unexcused from two or more meetings of the The Board in a twelve-month period. The Board is empowered to excuse members from attendance for a reason deemed adequate by The Board. Or:
for cause or no cause, if before any meeting of the board members at which a vote on removal will be made, the member in question is given electronic or written notification of The Board’s intention to discuss his/her case and is given the opportunity to be heard at a meeting of The Board.
A quorum must be attended by at least 60% of The Board members before business can be transacted or motions made or passed.
Majority Vote. The act of the majority of The Board members present at a meeting at which a quorum is present shall be the act of The Board.
Hung board. On the occasion that members of The Board are unable to make a decision based on a tied number of votes, the president or treasurer (if the president is absent) shall have the power to swing the vote based on his/her discretion.
Participation. Board members may participate in a regular or special meeting through the use of any means of communication by which all members participating may simultaneously hear each other during the meeting, including in person, internet video meeting or telephonic conference call.
The Board officers of the organization shall be President, Treasurer/Vice President and Secretary. The Board shall also have two additional members. The Board shall appoint each of these officers and members.
President
1. The President shall convene regularly scheduled board meetings and shall preside or arrange for other members to preside at each meeting in the following order: President, Treasurer/Vice President and Secretary.
2. The President maintains the community database, welcomes new members, and is the communication link between the The Board and the co-op families.
Treasurer/Vice President
1. The Treasurer/Vice President shall make a report at each board meeting. The treasurer shall assist in the preparation of the budget, help develop fundraising plans, and make financial information available to The Board members and the public.
2. The Treasurer/Vice President will facilitate meetings in the absence of the President.
Secretary
1. The Secretary shall be responsible for keeping records of The Board’s actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintained.

Article 7 – Sub Committees

The Board shall approve Sub Committee Chairs.
Any Sub Committee Chair may be removed from office without assigning any cause by the vote of The Board at any meeting of The Board.
Sub Committee Chairs will not be compensated via salary for their service.
Sub Committee Chairs can assign Sub Committee Members as needed to assist with community needs.
No Sub Committee Chair and/or Sub Committee Member shall adopt, amend or repeal the bylaws, amend or repeal any resolution of The Board.

Article 8 – Directors/Tutors/Child Care

The Board shall designate the Academy Day Director/Administration Sub Committee Chair to locate, interview and hire Tutors and Child Care workers.
PCA Tutors are eligible to tutor both Morning and Afternoon Grammar classes if needed and/or desired.
The Board will decide annually (or at their discretion) on the compensation structure for Directors, Tutors and Child Care workers.
Substitute tutors will be paid directly by the primary tutor for each class in which they act as a substitute.
PCA may elect to hire outside teachers for different elective classes (Art, Music, etc) and will be paid at a negotiated rate on a case-by-case basis as approved by The Board.

Article 9 – Child Protection Policy

The Executive Board shall adopt a Child Protection Guide that is to be distributed to every member and included as part of the parent orientation.
Every Board Member, Sub Committee Chair, Director/Tutor/Child Care worker shall receive in-depth and on-going review and training of Child Protection Policies and best practices.

Article 10 - IRC 501(c)3 Tax Exemption Provisions

Upon the dissolution of PCA, assets shall be distributed to the host church.
PCA is organized exclusively for charitable, religious, educational, and/or scientific purposes under section 501(c)(3) of the Internal Revenue Code. No part of the net earnings of PCA shall inure to the benefit of, or be distributable to its community members, the board or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.
No substantial part of the activities of PCA shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Article 11 – Amendments

These By-laws may be amended when deemed necessary by a simple majority vote of The Board. Article 10, Section 1 is irrevocable and not subject to amendment.